Your Complete Checklist for PGWP-Required Documents

Proof of Completion of Your Program 

This provides evidence that you have finished your program of study. It can be in the form of: 

▪ A degree/diploma 

▪ An official school letter 

▪ A transcript or a copy of an online transcript 

Key Details: The documents must show you graduated from a Designated Learning Institution (DLI). Your program must also meet the requirements to be eligible for a PGWP. To learn more, visit the Immigration, Refugees, and Citizenship Canada (IRCC) website.  

Pro tip: Ask for your proof of program completion as early as possible, so you’re ready to apply once you graduate and your 180-day window opens. 

Proof of Full-Time Enrollment      

This document shows that you studied full-time at a designated learning institution (DLI). Valid documents include: 

▪ Official transcript 

▪ Copy of official online transcript from your school’s website       

Pro tip: Ensure all pages and all final grades are included.   

Passport Copy 

This verifies your identity to the IRCC. Submit a scanned PDF that includes: 

▪ Bio-data page (your name and photo) 

▪ All pages with Canadian or international stamps and visas 

Pro tip: Renew your passport ahead of time, if it is set to expire soon, as PGWPs cannot be given past the date of passport expiry. Take into account that you only have 180 days once you graduate to apply for your PGWP. 

Proof of Language Proficiency (Effective November 1, 2024) 

As a part of your PGWP application, as provided in the IRCC website, you must show evidence of a baseline language level ability based on the Canadian Language Benchmarks (CLB) for English and/or the Niveaux de competence linquistique canadien (NCLC) for French. To figure out your level based on your test results, use the IRCC’s chart.  

Required language test results in English or French are as follows: 

▪ English: CELPIP (General), IELTS (General Training), or PTE Core 

▪ French: TEF Canada or TCF Canada 

It is important to note that your language level requirements will differ based on your program of study. Check the IRCC website for more details.   

Pro tip: If you have already completed your language test, check in advance that it meets the PGWP language level standards. If you do require a language test, schedule it in advance and ensure your scores are valid at the time of submitting your PGWP application. 

Digital Photo 

Your application must include two photos that are printed on quality photo paper and meet the IRCC’s photograph standards. 

Pro tip: IRCC provides a Photograph Specifications one-pager that you can give to your photographer to ensure your photos meet their specifications. 

Medical Exam Report (e-medical) 

This is required if you've lived in a designated country or territory for 6+ months within the last year, OR 

you plan to work in specific professions where your poor health could endanger the public (e.g., healthcare, teaching). Check the IRCC website to see if you require a medical exam report. Here’s how to get your e-Medical: 

• Schedule an exam with an IRCC-approved Panel Physician 

• Retrieve a copy of your medical exam report (e-medical) from your doctor and include it with your application  

Letter of Explanation 

Use this to clarify your unique circumstances or provide additional supporting information such as: 

• Your PGWP application’s purpose 

• Individual issues or circumstances important for the officer to know 

• Additional employment information that does not fit into the “Employment” section of your application   

University Acknowledgement Letter 

If you have gaps in your studies, request this letter from your university and include it in your application.   

Biometrics 

Fingerprints and a photo are required for most applicants. Biometrics are only required every ten years. Here’s how to get your biometrics: 

• Pay your biometrics fee once you submit your PGWP application

• Complete the biometrics process based on your instruction letter. Do this as soon as possible, since you must submit your biometrics to the IRCC within 30 days of receiving this letter

• Schedule your appointment at a designated Service Canada location

• Submit your biometrics before your 30-day window ends 

1. Organize Early: Begin gathering documents as soon as you complete your program. 

2. Check for Errors: Verify all details match IRCC requirements to avoid delays. 

3. Act Quickly: Apply quickly within 180 days of completing your program. 

4. Seek Guidance: Consult with your school's international student office or services like IDP Canada for additional support.  

Knowing what documents are necessary in your PGWP application ahead of time puts you one step closer to gaining your worker’s permit. This way, you can plan and make the most of your 180-day window. 

Have more questions about the PGWP application process? IDP Canada’s counsellors are here to give you personalized advice. 

Book your free consultation today.      

Legal Disclaimer: IDP Education is not a registered migration consultant and does not provide immigration services or provide immigration advice. The contents of this page are for general information only and is based on information from the IRCC website, which you can access through: https://www.canada.ca/en/immigration-refugees-citizenship.html. Information can change from time to time. For the most up to date information visit the IRCC website. Advice on your immigration circumstances may need to be considered by a registered migration consultant for Canada. The information contained does not take into account your personal circumstances. The outcome of every immigration application is different. The likelihood of any particular outcome for your application is dependent upon the details of your submission alone.